EPFL background


Paper submission in final layout - 16 March to 30 April
Review and revision - 1 May to 15 July

After review of all abstracts submitted to CISBAT 2023, the scientific committee will inform authors of its decisions by 15 March. Authors of accepted abstracts in all categories (oral and poster, remote and on-site presentation) are invited to submit a full paper by 30 April 2023 for presentation at CISBAT 2023 and inclusion in the CISBAT 2023 Special Issue of IOP's Journal of Physics: Conference Series, indexed by Scopus, ISI Web of Science, EI Compendex and others (CC BY licence).

For all enquiries, please contact the conference manager:
Barbara Smith +41 21 693 6249 / cisbat@epfl.ch

Once you have received notification that your proposal has been accepted, please write a paper according to the instructions given below and submit it via the CISBAT Submission Tool.


  • The paper must be edited in MS Word or in LaTeX, using the template provided by IOP
  • It must not exceed 6 pages (including abstract, acknowledgements and references).
  • Instructions must be followed strictly as any layout corrections will delay the publishing process of the entire proceedings. We aim to publish the open access proceedings online by 15 November 2023 at the latest.
  • Do not forget to add acknowledgements for funding! Funding agencies may require this to accept your publication as a deliverable. Also consider adding an credit author statement.

Useful links ...

Please strictly follow template styles MS Word (preferred) | LaTeX (zip). Before starting, read the example document with detailed instructions. Further information is available at Journal of Physics: Conference Series author guidelines.
In short:

In short, before submitting, please check correct formatting and if necessary have your paper proofread by a native or near-native English speaker. Bear in mind that papers will be open access and referenced; the writing quality must reflect this, in the editors' and the authors' interest.

by 30 April 2023 Submission of full paper
1 May - 15 July 2023 Review & revision according to reviewers' comments. Submission deadlines as a function of notification dates.
15 July 2023 Closure of revision phase. Layout related changes might be requested after this date.
13 - 15 September 2023 Paper presentation at CISBAT 2023 in oral and poster sessions
by 15 November 2023 Publication in CISBAT 2023 special issue of Journal of Physics: Conference Series

In the final acceptance notification, we will ask you to:

  1. indicate which author will present the paper (click field next to author name)
  2. enter basic biographical details of presenter
  3. update your abstract in the conference application

By submitting a paper authors implicitly agree with the IOP license agreement (CC BY).

They also agree that 1) at least one author will attend the conference (on-site or remotely) to present it and 2) the paper can be made available as part of the proceedings on paper, electronic supports and online in Journal of Physics: Conference Series*.
*) On written request at submission, exceptions can be made regarding online publication in Journal of Physics Conference Series.

Papers will be presented during oral and poster sessions. After the conference, the papers will be published in the proceedings (Journal of Physics: Conference Series CISBAT Special Issue) subject to author registration valid after payment of the registration fee and presentation at conference (oral or poster, on-site or remotely).

The publishers also reserve the right to reject a paper, even after acceptance by the CISBAT scientific committee, if it does not meet their publishing licence terms and conditions. Note that the paper must not have been published before (other than in a research thesis or dissertation which fact has been notified to the conference organizer in writing).

Authors are kindly requested to register by 15 June. The conference fee will be returned should a paper be refused.

A best paper prize will be awarded at the conference.

  • Abstract submission 15 January 2023
  • Preliminary acceptance 15 March 2023
  • Paper submission 30 April 2023
  • Review and revisions 1 May - 15 July 2023
  • Final acceptance 15 July 2023 at the latest
  • Upload posters/pitch & presentation videos 25 August 2023 at the latest
  • Upload slides 5 September 2023 at the latest
  • CISBAT 2023 13-15 September 2023
Back to Guidelines Direct submission Proceedings CISBAT 2021 - Journal of Physics Conference Series

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