PAPER SUBMISSION GUIDELINES

Once you have received notification that your proposal has been accepted, please write a paper according to the instructions given below and submit it via the CISBAT Submission Tool.

IMPORTANT:

• The paper must be edited in MS Word or in LaTeX, using the template provided by IOP
  • TEMPLATES (and instructions): MS Word (preferred) | LaTeX (zip)
  • EXAMPLES: example word document | published CISBAT 2023 Proceedings
  • DIRECT SUBMISSION
• It must not exceed 6 pages (including abstract and acknowledgements; a 7th page is accepted for references only).
• Instructions must be followed strictly, as any layout corrections will delay the publishing process of the entire proceedings. We aim to publish the open access proceedings online by 30 November 2025 at the latest.
• Do not forget to add acknowledgements for funding! Funding agencies may require this to accept your publication as a deliverable. Also consider adding a credit author statement.

Useful links ...

• English proofreading services, among many others:
  • https://eloquenti.com (market place for proofreaders);
  • https://proof-reading-service.com
  • https://proofright.co.uk
  • https://londonproofreaders.co.uk
• IOP Guidelines for authors

Please strictly follow template styles MS Word (preferred) | LaTeX (zip). Before starting, read the example document with detailed instructions. Further information is available at Journal of Physics: Conference Series author guidelines .

IN SHORT:

In short, before submitting, please check correct formatting and if necessary have your paper proofread by a native or near-native English speaker. Bear in mind that papers will be open access and referenced; the writing quality must reflect this, in the editors' and the authors' interest.

by 31 March 2025	Submission of full paper
1 April - 15 July 2025	Review & revision according to reviewers' comments. Submission deadlines as a function of notification dates.
15 July 2025	Closure of revision phase. Layout related changes might be requested after this date.
3 - 5 September 2025	Paper presentation at CISBAT 2025 in oral and poster sessions
by 15 November 2025	Publication in CISBAT 2025 special issue of Journal of Physics: Conference Series

In the final acceptance notification, we will ask you to:

1. indicate in the submission system which author will present the paper (click field next to author name)
2. enter basic biographical details of presenter
3. update your abstract in the conference application

By submitting a paper authors implicitly agree with the IOP license agreement (CC BY).

They also agree that 1) at least one author will attend the conference (on-site or remotely) to present it and 2) the paper can be made available as part of the proceedings on paper, electronic supports and online in Journal of Physics: Conference Series*. *) On written request at submission, exceptions can be made regarding online publication in Journal of Physics Conference Series.

Papers will be presented during oral and poster sessions. After the conference, the papers will be published in the proceedings (Journal of Physics: Conference Series CISBAT Special Issue) subject to author registration valid after payment of the registration fee and presentation at conference (oral or poster, on-site or remotely).

The publishers also reserve the right to reject a paper, even after acceptance by the CISBAT scientific committee, if it does not meet their publishing licence terms and conditions. Note that the paper must not have been published before (other than in a research thesis or dissertation which fact has been notified to the conference organizer in writing).

Authors are kindly requested to register by 15 July. The conference fee will be returned should a paper be refused.

A best paper prize will be awarded at the conference.